Configuring Restricted Groups and Exception Groups

This article is for School Manager Configuration Administrators and Owner/Global Administrators.

You can stop certain users from being affected by some Classwize features by adding them to Restricted and Exception groups

The following table shows which Classwize features and tools apply to users in each type of group.

GROUP Affected by Classwize Rules Have student titles and screenshot history in Classwize1 Can be added to local classes in Classwize Can be added to synced classes in Classwize2
Exception Groups NO NO YES YES2
Restricted Groups YES YES NO3 YES
Both Exception and Restricted Groups NO NO NO YES

1 Users’ screenshots can only be captured if they have student tiles in Classwize.
2 Users who have been manually added to Classwize classes may be removed when School Manager syncs.
3 Restricted group members can be added locally by IT administrators via Classroom configuration in School Manager.


Restricted Groups

Teachers can’t add members of Restricted groups to their Classwize classes. Only users with the correct School Manager administrator role, such as Owner/Global or Configuration Administrator, can add members of Restricted groups to Classwize classes. This stops teachers from accidentally adding users, including other teachers and non-teaching staff, to their classes.

If an Owner/Global administrator adds a user in a Restricted group to a class, their student tiles will appear normal, and all other Classwize tools and rules will work as usual.

Adding Restricted Groups to Classwize

  2. Select the new group (or groups)  from the Restricted dropdown.
  3. Select SAVE.

Restricted Groups.png
Img 1: Restricted groups configuration on the Classwize Configuration page.

Exceptions Groups

You can add members of Exception Groups to classes in Classwize by syncing, or to Local classrooms via the Class Settings or Modify Students features. However, their student tiles will not appear in Classwize and they will not be affected by any Classwize rules.
Members of the Exceptions group may include non-teaching staff and visitors. Teachers won’t be able to add them either as students or as teachers in their local classes.

Students who are opted out of Classwize will need to be assigned to both Exception and Restricted groups to ensure their student tiles do not appear in Classwize.

Adding Exception Groups to Classwize

  2. Under Classrooms, select your new group from the Exceptions dropdown.
  3. Save your changes.

Exceptions groups.png

Img 2: Exceptions configuration on the Classwize Configuration page.

Adding users in Restricted or Exceptions groups to classes

You can add users in Restricted and Exceptions groups either locally in School Manager, or by syncing with your school’s information or authentication system.

Syncing from your school’s third-party system

  1. Update the student’s details or class information in your School Manager integrated third-party system or SIS.
  2. Wait for School Manager to sync with your SIS, or manually sync.

Adding groups locally to Classwize

You should use your SIS or authentication service to manage synced users. While you can make changes to synced users using School Manager, these changes are temporary and will be undone the next time School Manager syncs.

  2. Search for the class you want to add the user to.
  3. Click the class title or the edit icon (pencil) to edit the class.
  4. In the Students field, search for and add the user.
  5. Select SAVE.
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