Configuring Restricted Groups and Exception Groups

Restricted and Exception groups allow you to stop certain users from being affected by some Classwize features, having their student tiles appear in Classwize, or being added to local classes by teachers. 

The following table shows which Classwize features and tools apply to each group.

1 Users’ screenshots can only be captured if they have student tiles in Classwize.
2 Users who have been manually added to Classwize classes may be removed when School Manager syncs.
3 Restricted group members can be added locally by IT administrators via Classroom configuration in School Manager.

Restricted Groups

Teachers can’t add members of Restricted groups to their Classwize classes. Only users with the right administrator role, such as Owner/Global or Configuration Administrator, in School Manager can add members of Restricted groups to Classwize classes. This stops teachers from adding users, including other teachers and non-teaching staff, to their classes by mistake.

If an Owner/Global administrator adds a user in a Restricted group to a class, their student tiles will appear as normal in that class, and all other Classwize tools and rules will work as normal.

Adding Restricted Groups

You can configure Restricted groups by creating them locally in School Manager or by syncing them from your school’s information or authentication system.

1. Configure your users and groups
   
   

   To add local users and groups	To add synced users and groups
   See Adding and Editing Users in School Manager for instructions on how to add users. See Adding and Managing Groups for instructions on how to add groups.	Set up your users and groups from your school’s authentication source or SIS. For more information see the Authentication section.

2. Assign the users to the new group.
   
   

   To assign a local user

   To assign a synced user

   Select their username in CONFIGURATION > USERS AND GROUPS > USERS. Under Membership, select the group from the dropdown. Save your changes.

   Go to your authentication service to configure their group membership. Go to CONFIGURATION > AUTHENTICATION and select your school’s authentication service. Select Run Sync or Sync. The location of the Sync links may differ for each Authentication configuration page. Go to CONFIGURATION > CLASSWIZE. Under Teacher Requirements, select your new Restricted group from the Restricted dropdown. Save your changes.

3. Configure Classwize.
   
   1. Go to CONFIGURATION > CLASSWIZE.
   2. Select the new group from the Restricted dropdown.
      TIP: You can add more than one group to the Restricted list.
   3. Select SAVE.

Exceptions Groups

Members of Exception Groups can be added to classes in Classwize by syncing, or to Local classrooms via the Class Settings or Modify Students features. However, their student tiles will not appear in Classwize and they will not be affected by any Classwize rules.

Members of the Exceptions group may include non-teaching staff and visitors. Teachers can’t add them either as students or as teachers in their local classes.

Adding Exception Groups

1. Configure your users and groups.
   
   

   To add local users and groups	To add synced users and groups
   See Adding and Editing Users in School Manager for the instructions. See Adding and Managing Groups for the instructions.	Set up your users and groups from your school’s authentication source or SIS. For more information, see the Authentication section.

2. Assign the users to the new group. 
   
   

   To assign a local user

   To assign a synced user

   Select their username in CONFIGURATION > USERS AND GROUPS > USERS. Under Membership, select the Exception group from the dropdown. Save your changes.

   Go to your authentication service to configure their group membership. Go to CONFIGURATION > AUTHENTICATION and select your school’s authentication service. Select Run Sync or Sync. The location of the Sync links may differ for each Authentication configuration page. Go to CONFIGURATION > CLASSWIZE. Under Teacher Requirements, select your new Restricted group from the Restricted dropdown. Save your changes.

3. Configure Classwize.

   1. Go to CONFIGURATION > CLASSWIZE.

   2. Under Classrooms, select your new group from the Exceptions dropdown.
      TIP: You can add more than one group to the Exceptions list.

   3. Save your changes.

Adding users in Restricted or Exceptions groups to classes

Users with the Owner/Global Administrator role can add users in Restricted and Exceptions groups either locally in School Manager, or by syncing with your school’s information or authentication system.

Syncing

1. Update the student’s details or class information in your SIS or other source of truth. 
2. Wait for School Manager to sync with your SIS, or manually sync.

Local Additions

You should use your SIS or authentication service to manage synced users. While you can make changes to synced users using School Manager, these changes are temporary and will be undone the next time School Manager syncs.

1. Go to School Manager > CONFIGURATION > CLASSWIZE > CLASSROOMS.
2. Search for the class you want to add the user to.
3. Click the class title or the edit icon (pencil) to edit the class.
4. In the Students field, search for and add the user.
5. Select SAVE.