Syncing Classrooms with School Manager

This article is for IT Support or users with the Classroom Ed-Tech Manager permission.

This article explains setting up and managing synced classrooms, and naming convention recommendations.

Naming Conventions

Before syncing any classrooms, you must use a standardized naming convention. This can help easily identify each classroom, especially in larger schools. We recommend using a format similar to the one below:

[Year] - [Term] - [Grade] - [Subject Name] [Class Number]

2024 - Term 1 - Grade 5 - English 2

Syncing Classrooms with a Student Information System (SIS)

School Manager allows you to integrate with another SIS using an aggregator such as OneRoster, Wonde, ClassLink, GG4L or Clever . This means you can sync your existing classrooms from the SIS into School Manager and Classwize.

Syncing Classrooms with a Directory

School Manager also allows you to sync existing groups into School Manager from a directory (Google, Azure AD or LDAP). Once the groups have been synced, they can limit teachers' access to only their own classrooms in Classwize. For more information on setting up a Directory group as a Classwize Classroom, see Creating Classrooms with a Directory.

Automatic Sync frequency

School Manager will sync with your school’s chosen directory daily or SIS twice a week based on the device's region. The syncs start on Tuesday and Friday nights. Depending on previous sync times from other devices, a device's sync may start between 6 PM in that region and 24 hours later. 

Syncs for all other SIS and classroom data services run on the same twice weekly schedule based on the device's region.

  • US/NZ region: syncs start at 6 PM US Central Time (UTC-5).
  • AU region: syncs start at 6 PM Australian Western Standard Time (UTC+8).
  • UK region: syncs start at 6 PM UTC.

Manual Sync

You can manually run a sync if you need to sync changes before the automatic sync period.

Warning

Only manually sync outside of school hours. Running a manual sync can take up to three hours and can affect the performance of Classwize.

  1. Sign in to School Manager.
  2. Go to Configuration > Authentication > select the directory service your school uses with School Manager:
    1. Google
    2. Azure
    3. SIS
    4. LDAP Servers
  3. Select Sync.

Editing Classrooms

Synced Classrooms

You can only edit the Teachers and Students for the classroom within School Manager. To edit the Schedules or Policies, you must open the classroom in Classwize or upload a CSV file with a schedule to School Manager.

If a classroom is synced with a School Information System (SIS), you should make the changes within the SIS tools first and then sync them into School Manager.

If the Modify Students feature is enabled, you can manually edit SIS classroom(s) from Classwize. However, any changes you make to who is in the class and when it’s scheduled will be reset the next time Classwize syncs with School Manager and the SIS.

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